6 April 2023 • News

How Do I Send My Transcripts?

So, what’s the best way to send your transcripts? How many should you order? Where do you send them? What if your transcripts aren’t in English? We’re going to answer all your transcripts FAQs!

2 March 2023 • News

New facilities for University of Sydney health students

Opened in 2021, the Susan Wakil Health Building is the University of Sydney’s newest state-of-art facility for health education and research. What makes this building really great? Interprofessional learning opportunities! Medicine, nursing, and allied health (physiotherapy, occupational therapy and speech pathology) students can study together,

Step 1

Send Official Transcripts

❑   OzTREKK requires one copy of your official transcript, from all institutions at which you’ve studied (must be in English). Please send transcripts via

  • Mail: Transcripts in their original, sealed envelopes must be mailed to the OzTREKK Office; or
  • Email: Transcripts must be sent from the school office/admissions office directly or through an official transcript service (e.g., Parchment or MyCreds) to [email protected]. If you need to have a password on the digital transcript, please use the following:
    • Question: The educational agent that I am working with
    • Password: OZTREKK1 (no spaces, all capitals) or if there’s a character limit or an access code requirement, use 1234.

What if my documents are not in English?
If your documents are not in English, you must provide full translation of each document, either prepared by your university or by a registered translator. You must not translate the documents yourself.

Please note OzTREKK must receive the official translation directly from the university or translator in order to certify the document.

Have questions? Check out How do I send my transcripts?

Step 2

Send Passport Photo Page & Complete SSVF Online

❑  Scan of your passport photo page – Please upload as a PDF via the myOzTREKK portal.

❑  Fill out the OzTREKK SSVF Form online. This information is collected to meet compliance requirements. If we require further information, we may contact you.

Step 3

Send University-specific Documents

OzTREKK only requires one copy of each document, even if you are applying to multiple programs.

All PDFs must be submitted via the myOzTREKK portal. Please do not send via email. We will confirm receipt of your documents as we receive them, so you can keep track.

 

Flinders University – Master of Speech Pathology

No additional documents required. If you’ve completed steps 1 and 2, above, your application is ready to submit.

Important to remember:

  • Rolling admissions; apply as early as possible as this program can fill early.

 

Griffith University – Master of Speech Pathology

No additional documents required. If you’ve completed steps 1 and 2, above, your application is ready to submit.

Important to remember:

  • Rolling admissions; apply as early as possible. Firm application deadline is typically end of September.
  • Desirable prerequisites: psychology, health science, public health, medical science, human services, education, linguistics.

 

University of Queensland – Master of Speech Pathology Studies

❑   UQ Authority Form
❑   Review UQ’s Transfer Policy and Procedures
❑   Official high school transcript (see “Send Official Transcripts” instructions above)

 Important to remember:

  • Rolling admissions; apply as early as possible. Firm application deadline is typically end of August.

 

University of Sydney – Master of Speech Language Pathology

No additional documents required. If you’ve completed steps 1 and 2, above, your application is ready to submit.

Important to remember:

  • Rolling admissions; apply as early as possible. Firm application deadline is typically end of October.
  • Assumed knowledge includes linguistics, phonetics, functional anatomy of the speech system, functional neurology of the speech system.
  • $150 AUD Sydney application fee paid directly to the university (link will be provided). Please let us know if you do not wish to pay the application fee and we will cancel your app immediately.

Overview

We know there’s a lot of information on this page, but don’t worry—your rehabilitation sciences admissions officers will be right there with you.

Here’s what you’ll find on this page:

If you have questions or concerns at any stage in the process, we are just a call or an email away!​

1. Eligibility

Determining Your Eligibility

Eligibility is based on several factors and differs between programs. To get started, please have a look at the following topics:

To Determine Your Eligibility

Minimum vs Competitive Requirements

It’s important to distinguish between minimum and competitive requirements as they can vary significantly. Minimum requirements are defined by each university and are the lowest scores (GPA) required to be eligible to apply for a program. Competitive requirements are the minimum scores that receive an offer.

It’s our goal to be honest and transparent about the competitiveness of your application, because meeting the minimum requirements does not mean you’ll be a competitive applicant. Sometimes applicants decide to apply to a different program—and we can help with that, too!

Check out our helpful FAQs for more insight on eligibility!

2. Apply Online

Start Your Application

Fill out the OzTREKK application.

Don’t worry! This application only comes to us. Think of it as your starting point: It’s nothing more than you telling us which programs you’re interested in so we can ensure you don’t miss a deadline.

What to expect on the application
The basics! Your full name, address, program of interest, etc., plus your education history—so have start and graduation dates handy. If you can’t remember your exact start or grad date, estimate.

Once you’ve pressed “Submit,” your OzTREKK admissions officer will contact you to outline your next steps, and will list which documents you’ll need to send to our office. Again, we aim to make sure you never miss a deadline!

If you’d like to make changes to your application or to your program selection, don’t stress. We can adjust anything as we go!

3. Submit Documents

Submit Your Documents to OzTREKK

You’ve pressed “Submit” on your OzTREKK application and you’re ready for the next step.

No guessing required. Your dedicated admissions team will send you a handy checklist outlining all the required documentation for each university.

Where do I send my documents?
All application documents, aside from your official transcripts*, should be emailed to our rehabilitation sciences admissions officers as PDFs: [email protected]

*Transcripts in their original, sealed envelopes must be mailed to the OzTREKK office or emailed directly from your school to our office: [email protected]

How do I know OzTREKK received my documents?
As soon as we receive your transcripts (whether by email or by post), and the other required documents, we will let you know—every time. Just keep an eye on your inbox!

When do I send my documents?
The earlier the better! We’ll need all documents sent to us before the application deadlines; the earlier we have them, the more guidance we can provide. You can also send them along gradually, as you get them. We’ll take care of keeping you organized.

Fast Facts

  • Even if you apply to multiple universities, you only need to send one copy of your documents.
  • All our university partners accept OzTREKK-certified transcripts. Once they have our stamp of approval (yes, a literal stamp), they’re good to go!
  • Most universities waive their application fees for OzTREKK students.
  • You will be kept up to date with your application status: outstanding documents, which applications have been submitted, upcoming deadlines, etc.

4. OzTREKK Submits Application

OzTREKK Submits Your Complete Application(s)

Once all your documents are in, OzTREKK will submit your application to the university! We’ll send you a confirmation email and provide an outcome date estimate.

Now what?
This is the waiting period. It can be stressful, but now that your application is under assessment, we will share everything you need to know in this “layover” phase! This will include

  • resources for confident decision-making if you receive an offer (or multiple offers!);
  • financing information (including contacts); and
  • community connections (OzTREKK events and more!).

Best Fit

Finding Your Best Fit

Play around with our compare programs feature to determine which program might be the best fit for you.

For first-person accounts of what studying in Australia is really like, have a look at what our OzTREKK Ambassadors have to say!

Remember, we’re here for you throughout the entire process, so always feel free to ask us questions. You deserve the right to feel comfortable and confident with your decision, and we’ll do whatever we can to support you.

Happy applying!

FAQs

Have a look through our speech pathology FAQs, including eligibility, practicing in Canada, and more. If you don’t find the answer you’re looking for, please contact us. We’re here to help!

Are there any scholarships for international students?

Scholarship options in Australia are usually limited for international students as they tend to be reserved for those undertaking postgraduate research degrees; however, we can advise you where to look and whether specific programs have a history of offering scholarships.

Occasionally, scholarships are granted to high achievers—those with very high marks. In previous years, we have seen $5000- to $10,000-scholarships given to OzTREKK students.

Check out OzTREKK’s Financing page to learn more about scholarships and paying for your degree.

Do you have course outlines on file? 

Before sending us outlines, check to see if we’ve already got them. We can save you a lot of time and ensure we’re submitting good outlines on your behalf. Outlines must be within 2 years of the time you took the course (as listed on your transcript).

I received a low mark on my prerequisite course. Will this impact my application? 

To meet the prerequisite subjects, you need to have been granted the credit (passed); the grade isn’t considered in the prerequisite assessment.

What does “rolling admissions” mean?

Rolling admissions means the university assesses applications as they are received, or on a “first come, first served” basis. As soon as they’ve met the quota and the program is filled, they close the applications. So, for a program that has rolling admissions, the earlier you apply the better!

How does OzTREKK know if my application will be competitive?

The majority of Canadians applying to full-degree programs in Australia (i.e., not study abroad courses, which usually only last a semester or two) apply through OzTREKK. They’re studying medicine, dentistry, law, physiotherapy, occupational therapy, etc.

Since they’re using OzTREKK’s services, this gives us a good idea of the starting point of a competitive application each year, allowing our admissions officers to help you determine which universities/programs are most likely to present you with a letter of offer!

You can get started on determining your chances by reviewing the admissions requirements on each program page. Then, visit our GPA Conversions and Eligibility pages for details and suggestions to help you get into the program of your dreams. Of course, OzTREKK is always here to help if you have questions.

What is a 5.0 GPA in Australia?

Unlike in Canada, GPAs in Australia are simple. They are standardized, so they mean the same thing to everyone.

In Australia, a 5.0 / 7.0 would roughly translate to a 2.7 / 4.0 or approximately 70% – 72%, but keep in mind all universities assess slightly differently.

Learn more on our GPA Conversions page where we list the most common Canadian GPA scales to their corresponding Australian GPA grade.

Which prerequisites do I need?

Prerequisite courses vary by university and by program. We’ve listed university- and program-specific requirements on each program’s page under “Admissions Requirements.”

What are official transcripts, and how do I send them?

Currently, our Australian universities require original transcripts to assess your application—certified by OzTREKK, which means we have to put our stamp on paper. Literally.

Usually, students order transcripts from their high school, college and/or university and have them mailed to our office. Alternatively, you can pick up your transcripts and mail them to OzTREKK, as long as they remain in their original, sealed envelopes.

You will need to submit final transcripts (showing your degree/diploma is completed) from every institution you have attended. We only require one copy of each transcript, even if you apply to multiple universities or programs.

OzTREKK educational services
301-1 Sherbrooke St. E.
Perth, ON K7H 1A1 CANADA

Alternatively, your high school, college and/or university can email them to [email protected].

P.S. Try sending your documents via FedEx and Purolator, especially when you need your documents to arrive at our office ASAP. If you use Canada Post’s courier Xpresspost, please don’t request a signature, as this can add unexpected delays!

As soon as your transcript arrives, we’ll let you know!

You don’t meet the required prerequisites

Most Australian Master of Speech Pathology programs require a student to have completed specific undergraduate subjects.

1. Apply to programs that don’t have prerequisites
Griffith University or Flinders University don’t require prerequisite courses. Alternatively, the University of Sydney Master of Speech Language Pathology program doesn’t have prerequisites; however, you’ll be asked to complete online modules to bring your knowledge up to requirement before the start of the program. Sydney will issue the student a conditional offer with these modules as part of the conditions.

2. Enroll in the missing prerequisite(s) 
Most Australian universities will let you take non-award courses during the application season to make up the prerequisites you’re missing. This means you can submit your application with your interim transcript and proof of enrollment into the prerequisite course. Before enrolling in any prerequisite course, we advise checking with either your admissions officer or with the university to make sure the course will satisfy the prerequisite.

If you haven’t completed the prerequisite course(s) by the time offers are issued, then universities may issue a conditional offer. Please note that not all universities will issue conditional offers and it may vary for each program. It’s always best to check with your admissions officer to see if your program of interest will give conditional offers.

What is the appropriate regulatory body in my province?

Alberta College of Speech-Language Pathologists and Audiologists (ACSLPA)
https://www.acslpa.ca/

College of Speech and Hearing Health Professionals of British Columbia (CSHHPBC)
https://cshbc.ca/

College of Audiologists and Speech-Language Pathologists of Manitoba (CASLPM
https://caslpm.ca/

College of Audiologists and Speech-Language Pathologists of Ontario (CASLPO)
http://www.caslpo.com/

New Brunswick Association of Speech-Language Pathologists and Audiologists (NBASLPA)
https://www.nbaslpa.ca/

Newfoundland and Labrador Council of Health Professionals
http://www.nlchp.ca/

Ordre des orthophonistes et audiologistes du Québec (OOAQ)
http://www.ooaq.qc.ca/index.html

Saskatchewan Association of Speech-Language Pathologists and Audiologists (SASLPA)
http://www.saslpa.ca/

What are course outlines and how should I submit them to OzTREKK?

A course outline includes all the necessary information about a university course. It will include the course title, the year, the learning goals, the professor’s contact information, reading materials and most important, a weekly learning schedule. This will help the universities to see what you studied on a week-to-week basis and assess if you have covered the material they expect you to know.

  • Year and semester date
  • Faculty contact information
  • Course description
  • Hours of study
  • Textbook information
  • Detailed list of topics that are covered in the course; usually found in a detailed lecture schedule or list of chapter readings

Please note, one-paragraph course descriptions will not suffice. The university would like to see course outlines like those handed out at the beginning of the semester, which outline all topics covered within the course. If you do not have copies of these on hand, contact the faculty from which you undertook these courses, as they usually have copies on file.

These course outlines must be attached to the email in PDF (do not send PDF links) and labelled in the following manner:

CAPS 391 Human Anatomy I UBC F2015 (COURSE CODE)(Name of Course)(University)(Semester & Year)

When you do this, it helps us be more efficient and move your application(s) at lightning speed.

What if my transcripts / documents are not in English?

If your documents are not in English, you must provide full translation of each document, either prepared by your university or by a registered translator. You must not translate the documents yourself.

Please note OzTREKK must receive the official translation directly from the university or translator in order to certify the document. Please read How Do I Send My Transcripts for more information.

Can I work as a speech pathologist when I return to Canada?

You should first contact the regulatory body of the Canadian province in which you plan to work upon graduation. It will be your responsibility throughout your studies to ensure you complete the proper requirements to practice in Canada.

You must be aware of the required speech pathology (major) and audiology (minor) clinical hours to practice in your province. Most programs OzTREKK represents with do not meet Canadian certification requirements “as is.” This means you will be required to arrange and undertake additional clinical and course hours as required to meet Canadian standards.

Visit Speech-Language & Audiology Canada (SAC) to familiarize yourself with their requirements for practice in Canada.

I don’t have all the prerequisites. Can I still apply?

Unfortunately, if you do not have the required prerequisites, you are not eligible to apply. If you are missing a course or two, you can enroll in those courses before applying and we will submit your interim transcript with your application. Otherwise, you are welcome to send in a course outline you feel covers the required content. If you’re unsure, please contact OzTREKK for details.

What is the competitive GPA for speech path programs?

Anything above a 75% cGPA is considered competitive for our speech pathology programs. If you have a cGPA of 70% or lower, we don’t recommend applying.

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